National Institute of Standards and Technology Administrative Office Assistant (OA), ZS-0303-III in Boulder, Colorado

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Duties
Summary

Incumbent will serve as an Administrative Office Assistant for the Acquisition Management Division in Boulder, Colorado.

Are you ready to explore your future with NIST?

This announcement will close at 11:59 p.m. Eastern Time on the closing date

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Responsibilities

Duties of this position include, but are not limited to the following:

  • Administering Time and Attendance

  • Arranging Travel

  • Interacts directly with high level officials

  • Preparing/reviewing documents, reports and correspondence

  • Establishing and/or implementing new office procedures.

  • Establishing and updating reports, documents, etc. in automated systems

  • Procurement of supplies, equipment, etc.

  • Maintain appointment calendars and conference room schedules

  • Serves as Contractor Performance Assessment Reporting System Focal Point

  • Processes mail

  • Maintains contract files and manages contract file room

Travel Required

Not required

Supervisory status

No

Promotion Potential

04

Who May Apply
This job is open to…
  • All qualified U.S. citizens
  • Current Federal employees serving under a career or career- conditional appointment in the competitive service;
  • Former Federal employees with reinstatement eligibility;
  • CTAP/ICTAP eligible;
  • National Service (Peace Corps & VISTA);
  • Applicants eligible under special hiring authorities (i.e., Appointment of certain military spouses, Schedule A); OR
  • Veterans who are eligible under the Veterans Employment Opportunities Act (VEOA).

Questions? This job is open to 7 groups.

  • #### Job family (Series)

0303 Miscellaneous Clerk And Assistant

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  • Assistants, Office
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  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. citizen
  • You must be registered for Selective Service if applicable (www.sss.gov)
  • You must be suitable for Federal Employment
  • Merit applicants must meet time-in-grade/band requirements, as applicable
  • You must be able to type 40 WPM

Applicants must meet requirements by the closing date of this announcement.

Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

Qualifications

Administrative Office Assistant (OA) ZS-0303-III To qualify for the ZS-III position, applicants must meet one of the following:

  1. One year (52 weeks) of specialized experience equivalent to at least the GS-4 (ZS-II for NIST) in the Federal Service. Specialized experience is defined as experience serving as the principal assistant to a supervisor and subordinate staff providing clerical and administrative support; travel arrangements; use of automated systems, and maintaining accurate files.

OR

  1. 4 years of education above high school

OR

  1. An equivalent combination of experience and/or post-high school education

*In addition to the basic requirements; *Applicant must be able to type 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains Federal qualification standards. This handbook is available on the OPM website located at http:///www.opm.gov/qualifications

Education

This position allows you to qualify and be considered based on your education. To receive this consideration, please submit a copy of your transcripts to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. However, official transcripts will be required prior to a final offer of employment.

Foreign education: Individuals educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for a U.S. equivalency evaluation of course work and degree. View a listing of these accredited organizations from the Department of Education's website. Provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing.

Additional information

A probationary period may be required.* ***This position is covered by an Alternative Personnel Management System (APMS). This system replaces the General Schedule (GS) pay plan and grade with career paths and pay bands. For information regarding how the pay bands correspond to the General Schedule, click here.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.

Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, salary, duties performed for each position, and if the position is/was in the Federal government, you should provide the position series and grade level/pay band.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

  • Ability to develop, implement office procedures, and interact with high level officials

  • Ability to coordinate with other offices

  • Knowledge of time and attendance procedures

  • Ability to use automated time and attendance system

  • Knowledge of travel procedures, rules and regulations

  • Skill in using automated software to arrange travel

  • Knowledge of automated word processing systems

  • Skill in writing, editing and proofreading correspondence

  • Ability to prepare and complete purchasing actions and reconcile bank card purchase statements

  • Ability to manage and organizing a contract file room.

  • Knowledge of contract invoicing and contractor performance assessment administration.**

To preview questions please click here.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents

The documents you are required to submit vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the information on the following link to determine if there are any documents you need to provide - REQUIRED DOCUMENTS

Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

NIST offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employee Retirement System. NIST also offers a broad array of work-life flexibilities and services to employees such as flexible work schedules, teleworking transit subsidies, on-site child care, fitness center, credit union, employee assistance programs, and free parking. Learn more about NIST's work life programs by clicking here.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of the announcement.

  1. To begin, click Apply Onlineto access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.

  2. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.

  3. You will receive an email notification when your application has been received for the announcement.

  4. To verify the status of your application, log in to your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Statuslink and then select the More Informationlink for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.

  5. To return to your saved application, log in to your USAJOBS account at http://www.usajobs.gov/. and click on "Applications." Click on the position title, and then select "Update Application."

Applicants are strongly encouraged to apply online to receive full consideration, however if you are unable to apply online, please contact the Agency Contact identified for this vacancy.

Problems Completing Your Application

If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by email at mgshelp@monster.com or by phone at 866.656.6831. The help desk is available Monday - Friday, 7:00 a.m. to 7:00 p.m. ET.

Applying under a Special Appointing Authority (i.e., *VRA, 30% or more disabled veterans, *Peace Corps, *Schedule A/persons with disabilities):* if you meet the minimum qualifications stated in the vacancy announcement, you will be forwarded to the selecting official for consideration and may be contacted for an interview. If two or more VRA candidates apply and one or more is a preference eligible, Veterans' preference will be applied. Applying as a Merit Candidates: **Your responses to the job questionnaire will serve as the basis for identifying best qualified candidates. Best qualified Merit and Veterans Employment Opportunity Act (VEOA) eligibles (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. Candidates must also meet time-in-grade/pay band requirements for consideration. Non-competitive consideration will be given to those Merit candidates that have held a position with the same promotion potential as the position advertised. Documentation (in the form of an SF-50) is required to show proof of promotion potential or highest grade held.

*Applying as an Agency Based candidate (i.e., outside the Federal government), *your application package will be placed in one of three categories based on your responses to the assessment questions; Gold, Silver, or Bronze. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. If non-veterans can be referred, the Best qualified (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. More information about the three categories can be found at: Category Rating

*Applying as a CTAP or ICTAP candidate: *CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information regarding CTAP and ICTAP appointments and eligibility can be found at - CTAP/ICTAP

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Agency contact information
HR Specialist
Phone

301-975-5998

Fax

571-258-4254

Email

jason.travis@nist.gov

Address

NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY 100 Bureau Drive Stop 1720 Gaithersburg, Maryland 20899 United States

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Next steps

After the announcement closes, your application package will be reviewed to determine if you meet the minimum qualification requirements. We expect to make a final job offer within 45 days from the closing date of the announcement.

You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://usajobs.gov/ and clicking on "Applications." The status will be visible next to the corresponding position. The four points of notification are:

  1. Application Received or Application Incomplete;

  2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;

  3. Referred or Not Referred; and

  4. Selected or Not Selected

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/507357200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 08/09/2018 to 08/15/2018

Salary: $36,317 to $52,621 per year

Pay scale & grade: ZS 03

Work schedule: Full-time

Appointment type: Permanent