TRI Pointe Group, Inc. Options Purchasing Coordinator in Denver, Colorado
Are you interested in joining one of the top 10 largest public homebuilding companies based on revenue in the United States? A company that is dedicated to insightful design and superior craftsmanship, the company is setting a new standard in homebuilding and customer experience.
Tri Pointe Homes Colorado is looking for an experienced, enthusiastic individual to join our talented group as an Options Purchasing Coordinator.
Position Highlights: The Options Purchasing Coordinator will have a large focus on options maintenance, structure, and Design Studio point of sales software. You will also provide support to the Purchasing department and other department team members, facilitating effective purchasing bid and awards processes and improving department efficiencies, reporting and analytics.
Provide administrative support for purchasing department and other departments, including but not limited to, processing of bid packages, options, correspondence, data entry, preparation and/or maintenance of miscellaneous reports, bids and trade partner/vendor files.
Coordinate model upgrades for all communities.
Establish, negotiate, and manage options for all communities.
Establish cut off dates by community and phase for all option stage cutoffs.
Help resolve option issues by timely and concise communications with sales and field team members, design studio and trade partners.
Create and maintain product catalogs per community for sales, field and design studio.
Order standard and upgrade samples needed for sales and design studio.
Collect and enter bids into database and route for evaluation by Purchasing Agents and/or other management.
Process customer option upgrades and enter into databases.
Manage the approval and electronic filing process for purchase orders, contracts and distribution to trade partners.
Maintains and distributes updated options reports per homesite to sales and field team members.
Ensure and maintain accuracy of Master Scopes of Work for all trade partners and vendors. Create Bid Spec/Scope documents utilizing project specific Standard Features and Options for each trade. Prepare and distribute bid packages for new communities and/or plan changes.
Manage and update master bid list to include current and new trade partners.
Review and analyze monthly cost changes to provide and maintain accurate pricing and budget information including option cost tracking.
Review, process, and analyze variance purchase orders, change orders and notices to proceed from Construction and Purchasing team members. Researches invoices and purchase order issues. Make budget adjustments as directed.
Help produce/manage quarterly Purchasing Department reports creation, distribution and analysis for assigned communities.
Perform contract tracking and administration. Track all Model Discounts by trade.
Manage new vendor applications, insurance verification, files, etc.
Create change orders with effective time frames for vendor transitions or pricing changes to appropriate team members.
Arrange training/ informational meetings with new or existing trade partners and vendors to ensure proper expectations are established across all departments.
Create, compile, and maintain an organized and accurate unit pricing database.
Seek out, compile, and analyze potential cost savings by trade partner, vendor, or product updates.
Assist Purchasing Agents/Managers and Management team with bidding and takeoffs when needed.
Analyze and adjust budget to actual costs on every house at closing. Enter price changes in Enterprise One/JD Edwards system and Envision
Field Construction questions related to the Purchasing Department and assist with issue resolution between field team members, trade partners and vendors.
Effectively communicate with trade partners and vendors via phone and email.
Follow company expectations, including internal control and ethics policies, regarding trade partner and vendor selection/relations and national accounts.
Communicate and collaborate with other departments to address/facilitate issues as they arise.
Perform other duties as assigned.
Highschool diploma or GED equivalent required. Bachelor’s degree preferred.
A minimum of 1 year of homebuilding, purchasing, or accounting experience preferred.
Strong PC computer skills required, with a high level of proficiency in Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, and MS Outlook), Adobe Pro and internet-based programs such as Internet
Explorer and Google Chrome. Prior experience with Corrigo, Enterprise-One/JD Edwards, ShareFile, DocuSign, Envision and Hyphen Solutions preferred.
Ability to read and interpret architectural plans for standards and options.
Communicate effectively (written and verbal) with internal team members and external trade partners.
Highly organized with the ability to handle multitude of projects simultaneously.
Strong problem solving, prioritizing abilities and interpersonal skills.
Ability to adhere to strict deadlines and work under pressure.
Must execute tasks in an efficient manner without sacrificing quality.
We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please let us know.
Required SkillsRequired Experience