Thermo Fisher Scientific Sr. Executive Assistant in Denver, Colorado
As a Sr. Executive Assistant, you'll be at the center of fast-paced growth, using your stellar office and project management skills to support the President of Healthcare Market Division. You'll use discretion and diplomacy while working with stakeholders across the company, and your mastery of time management, logistics planning, organization, and attention to detail will ensure flawless execution of multiple priorities.
What You Will Do:
Ensure the President gets where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel.
Develop understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests.
Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, managing logistics, and documenting follow up activities.
Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation.
Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving.
Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.
Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations.
Manage expense reporting, process vendor invoices, and support annual budget process.
Personally takes care of many matters and questions, including answering substantive questions requiring technical knowledge, but can often require research and follow up
Proactively manages projects/deliverables/due dates - following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully.
Attends meetings and prepares minutes.
Demonstrates both the flexibility and adaptability required to meet the dynamic nature of the business
Maintains confidential files and records.
Coordinate with other Executive Assistants and Administrative Staff to cover the area that is unavailable due to illness, vacation or other special circumstances.
Occasional travel coordination support after hours and on weekends.
How You Will Get Here:
Associates Degree or combination of education and experience (5 or more years), Bachelor's degree preferred
10+ years of executive assistant experience in a professional office environment, large organization preferred, with 4+ years providing direct C-level support.
Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions.
Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines.
Excellent written and verbal communication skills. Infallible proof reading and spelling.
Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information.
Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive 'can do' attitude
Extensive international travel management with VISA administration experience.
Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio
Experience with Workday preferred
Experience with Concur
Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status.