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Colorado State University Accounting Technician III in Fort Collins, Colorado

Working Title Accounting Technician III

Position Location Fort Collins, CO 80523

Classification Title Accounting Technician III

Posting Number 202000146P

Position Type State Classified

Open Date 09/14/2020

Close Date 10/05/2020

Salary $4,498/Month + Full Benefits

Full/Part Time Full-time

State Classified Hourly No

Overtime Eligible

Description of Work Unit

The Department of Computer Science at Colorado State University has over 800 undergraduate majors and 150 graduate students in masters and Ph.D. programs. The department has 21 tenure-track faculty with strong research programs in artificial intelligence, big data, bioinformatics, computer vision, human-computer interaction, networks, parallel and distributed computing, security, and software engineering. More information may be viewed at http://www.cs.colostate.edu.

Colorado State University is a Carnegie Research I institution located in Fort Collins, 60 miles north of Denver, against the foothills of the Rocky Mountains. Enhanced by relationships with CSU, Fort Collins has become a magnet for highly innovative new industries, and it is at the forefront of clean and alternative energy technologies, software/hardware sectors, telecommunications, aerospace and biotechnology. Northern Colorado’s strengths are increasingly recognized at a national level, for example in the recent “Places of Invention” exhibit at the Smithsonian Institution’s National Museum of American History. Fort Collins consistently ranks high in quality of life polls (http://www.fcgov.com/visitor), and the Rocky Mountains provide world-class outdoor recreational opportunities.

Position Summary

Position executes all accounting functions for unit. This includes balancing departmental funds, fund management, budgeting, performance of accounts payable and purchasing functions, managing foundation accounts, overseeing distributions of revenue funds, processing internal billings, balancing research funds, and payroll system processing. Payroll functions include system processing of student hires, graduate student appointment, state classified assignments, faculty, and administrative professional appointments. Duties also include building proctor. Reports to computer science department chair.

Minimum Qualifications

Three years (36 months full time) of technical accounting experience one year of which must have been within a higher education environment.

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

A bachelor’s degree in accounting or a related field. Technical accounting experience of which included processing employee payroll and travel reimbursements. CSU technical system experience, including; Kuali, Oracle, eThority, ecrt (research salary certifications), ARIES Web, C-CURE (security lock system), FAMIS (facilities services system), Handshake, TimeClock Plus. Microsoft Office Suite, specifically Access, Excel, and Outlook. Ability to coordinate with others to accomplish position goals. Demonstrated ability to provide guidance and direction regarding policies and procedures. Demonstrated attention to detail and the ability to identify errors or discrepancies in data/information. Ability to follow through and work well under the pressure of deadlines. Ability generate reports and analyze information. Demonstrated interpersonal and customer service skills.

Essential Job Duties

Job Duty Category Technical Accounting

Duty/Responsibility

Prepares quarterly financial reports for department chair and College of Natural Sciences dean. Advises department chair on appropriate and available funding sources for expenditures. Audits and balances department funds monthly. Approves and corrects, if needed, all financial transactions for the unit functioning as the unit’s fiscal officer using Kuali Financial System. Manages all department travel from authorization to submission of receipts for reimbursement. Department manager for PCARD purchases including reallocation of transactions and maintaining documentation per CSU policy. Designates source funding and utilizes accounts receivable sponsor billing system to accomplish processing of graduate student tuition payments. Identifies any accounting discrepancies and takes appropriate action to resolve. Verifies income derived from distance education and disperses earnings to employees. Manage billing and invoicing for 21 fund for equipment use fee. Tracks and coordinates department Foundation funds. Responds to accounting related inquiries and information requests from internal and external CSU persons. Sets up vendor, W-9 and self-certification; approves and routes wire transfer. Develops and maintains pertinent financial records per CSU policies. Manages petty cash fund.

Percentage Of Time 35

Job Duty Category Human Resource Accounting

Duty/Responsibility

Maintains all employee and associate records in Oracle. Initiates new hire and assignment changes in Oracle for hourly and salaried employees through manual entry and TMS (Talent Management System) integrations. Manages distribution of income. Ensures all onboarding paperwork is collected for new hires. Initiates background checks for applicable employees not processed through TMS. Serves as the Administrator for student hourly employment postings through Handshake. Oversees the TimeClock Plus (TCP) system for the department, including hourly reporting and leave reporting for salary personnel. Creates and processes payment redistribution as needed. Facilitates yearly SALX process with department chair and College of Natural Science. Maintains all employee records in Equifax (I-9 System) including new hire and reverification of employment status for international employees. Initiates supplemental pay electronic forms. Works with graduate program director, undergraduate director of advising, and research PI’s (principle investigators) on graduate assistantships, undergraduate teaching/research assistants, and other department staff opportunities for all new hires and changes each semester. Manages department copier contract and copy codes. Manages department phones, long distance codes and charges.

Percentage Of Time 35

Job Duty Category Research Project Support

Duty/Responsibility

Audits and balances department research funds monthly. Reviews research expenditures monthly and disseminates reports to research PIs (principle investigators). Resolves any questions or issues concerning transaction posted per audit or questions from PIs. Reviews all research salary expenditures quarterly for salary certification activity (ecrt). Initiates transactions for REU stipends.

Percentage Of Time 20

Job Duty Category Building Proctor

Duty/Responsibility

Inputs work orders in facilities work order system for building and facilities issues and follows up on repair status. Provides support for construction or renovations within the CS building. Manages employee and student clearance in the C-Cure system for key card access to labs and the building. Acts as key manager for physical keys given to students, staff, and faculty to access offices and rooms. Assists with graduate seating and office space allocation. Manages and updates Building Safety Plan and coordinates semi-annual safety drills.

Percentage Of Time 10

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.

  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

  • The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

  • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.

  • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

  • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

**Please see the Required Documents section of the posting.

NOTES

  • Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

  • The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

  • All status updates for this position will be sent via email from human.resources@colostate.edu, OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at hrservicecenter@mail.colostate.edu or call (970) 491- MyHR(6947).

DEPARTMENT CONTACT INFORMATION

  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.

  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Vice President for Equity, Equal Opportunity, and Title IX, 123 Student Services Building, Fort Collins, CO. 80523, (970) 491-1715.

The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity, and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

  • Yes

  • No

  • * This position will often work independently to complete daily job tasks with minimal supervision. Please give an example of a time when you were responsible for completing work without assistance or supervisory approval. (1) Describe the job tasks performed, (2) how you knew you were meeting your supervisor's expectations, and (3) what you like and dislike about working independently/alone?

(Open Ended Question)

  • * Please describe your experience managing the budget, procurement, or accounts for a business or office. What tools or work habits did you employ to ensure accuracy? What aspect of managing a budget did you find most challenging?

(Open Ended Question)

Applicant Documents

Required Documents

  • Cover Letter

  • Resume

Optional Documents

  • Veteran DD214 Form (Member-4) (For State Classified searches ONLY)
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