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Colorado State University CFCT Billing Support (.5 FTE) in Fort Collins, Colorado

Working Title CFCT Billing Support (.5 FTE)

Position Location Fort Collins, CO 80523

Classification Title Accounting Technician II

Posting Number 202000147P

Position Type State Classified

Open Date 09/16/2020

Close Date 09/28/2020

Salary $1,615 (half time) + Full Benefits

Full/Part Time Part-time

State Classified Hourly No

Overtime Eligible

Description of Work Unit

The Department of Human Development and Family Studies is one of eight academic programs in the College of Health and Human Sciences. Colorado State University is Colorado’s land grant institution and holds the Doctoral/Research University – Extensive classification from the Carnegie Commission on Higher Education. Affiliated with CSU’s Marriage and Family Therapy (MFT) Program and the Center for Family and Couple Therapy (CFCT) in the Department of Human Development and Family Studies, Trauma and Resilience Assessment Center (CTRAC) serves as a local, state, and regional child trauma assessment center.

Position Summary

This position exists to provide billing support to the Center for Family and Couple Therapy and the Child Trauma and Resilience Assessment Center including staff, students, and the public. It does so by ensuring timely and accurate billing for Medicaid and other contracts including gathering Medicaid information, billing for services, communicating with RAE representatives to respond to changes and troubleshoot problems, supporting and implementing decisions made by the director, and purchasing supplies, as well as providing administrative support, as needed, to the director of the Center for Family and Couple Therapy and Child Trauma and Resilience Assessment Center

Minimum Qualifications

  • Two years (24 months at full-time, 40 hrs/wk) of medical billing experience, 6 months of which must have included direct Medicaid billing.

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related to this position:

  • One year experience working in Medicaid billing.

  • Experience working in higher education.

  • Demonstrated ability to work collaboratively.

  • Demonstrated ability to troubleshoot.

  • Knowledge of Medicaid system.

  • Demonstrated ability to anticipate needs of an office.

  • Excellent skills in Microsoft Office (Word, Excel)

Essential Job Duties

Job Duty Category Medicaid Billing

Duty/Responsibility

• Responsible for Medicaid claims oversight • Responsible for performing daily Medicaid eligibility checks. • Informs clients, students and staff of eligibility and billing needs. • Communicates with RAE representatives to troubleshoot problems, questions, etc. • Ensures contract compliance and adherence to Medicaid requirements. • Maintains accurate and organized client financial records. • Completes Medicaid billing processes. • Oversees and responds to any audit procedures. • Assists in developing and implementing processes for billing of Medicaid clients • Completes necessary forms, instruction sheets, etc.

Percentage Of Time 75

Job Duty Category Financial/Contract Billing

Duty/Responsibility

• Implements processes for monthly billing for contracted services, which may include ensuring completion and submission of client treatment reports • Assists in developing and implementing processes for billing of contract clients. • Orders supplies for staff and Center use from vendors, tracks and confirms orders. • Maintains an accurate inventory of Center supplies • Uses the Kuali Financial System to enter DVs, reimbursements, lOs, and requisitions • Secures needed items from Surplus or other sources. • Performs administrative tasks as needed and requested by the director.

Percentage Of Time 15

Job Duty Category Staff Support

Duty/Responsibility

• Provides general administrative support to the director of the Center for Family and Couple Therapy/Child Trauma and Resilience Assessment Center. • Orients, trains, and supports graduate students and undergraduate research assistants in Medicaid and Contract billing procedures. • Assists in the creation and revision of financial documentation.

Percentage Of Time 10

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.

  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

  • The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

  • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.

  • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

  • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

**Please see the Required Documents section of the posting.

NOTES

  • Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

  • The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

  • All status updates for this position will be sent via email from human.resources@colostate.edu, OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at hrservicecenter@mail.colostate.edu or call (970) 491- MyHR(6947).

DEPARTMENT CONTACT INFORMATION

  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.

  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

  • Yes

  • No

  • * Describe a time when you improved a process for a daily task within your position to make work more efficient for you and others. Be sure to include [1] what the original process was and why it needed to be updated, [2] what changes you decided to make, [3] was the new process a better approach?

(Open Ended Question)

  • * Please describe a time when you had to manage uncertainty or change within your work environment. In what way to you adjust your working style when your original course of action to complete a task will no longer provide the same output.

(Open Ended Question)

  • * This position requests knowledge of the Medicaid billing system. Please describe your experience and length of time working with Medicaid.

(Open Ended Question)

Applicant Documents

Required Documents

  • Cover Letter

  • Resume

Optional Documents

  • Veteran DD214 Form (Member-4) (For State Classified searches ONLY)
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