Ball Corporation / Ball Aerospace Executive Assistant (Human Resources) in Westminster, Colorado
Ball Corporation supplies innovative, sustainable aluminum packaging solutions for beverage, personal care and household products customers, as well as aerospace and other technologies and services primarily for the U.S. government. Ball Corporation and its subsidiaries employ 17,500 people worldwide and reported 2018 net sales of $11.6 billion. For more information, visit www.ball.com , or connect with us on Facebook or Twitter.
Primary purpose of the position:
Responsible for providing administrative support to the assigned department in order to maintain the efficient operation of the department and the administration of a broad range of activities related to the general business operations of the department. Performs a variety of administrative functions, which may be specific to the department assigned.
Essential Responsible Areas:
Maintains a close and highly responsive relationship with the activities of executive management and other members of management in the department.
Provides administrative support to the assigned department.
Assists in the preparation, maintenance, and administration of the department budget and other financial reports.
Responds in executive’s absence to refer requests for action or information to the appropriate staff member if needed, and decides if executive should be notified of important or emergency matters.
Performs a variety of receptionist duties: escorts visitors, answers, directs, screens, and places telephone calls for the department, assuring that all receive efficient and courteous service. May be required to back up others to ensure telephone coverage.
Schedules appointments, monitors changes and cancellations, maintains and updates calendars as needed.
Coordinates meetings, conference calls, and food service as required.
Orders, replenishes, and maintains office supplies, stationery, business cards, and miscellaneous supplies for the department.
Sorts, distributes, and sends incoming and outgoing facsimiles and mail. Maintains a timely system and logs as required. May act as key operator for department fax machine(s).
Originates travel, ground transportation, and accommodation reservations. Maintains logs and acts as a contact point/liaison when needed.
Responsible for updating the travel and expense reports for senior management.
Responds to queries or requests from other departments or external sources.
Makes photocopies and transparencies. May act as key operator for department copier(s).
Originates and maintains filing system and provides filing and retrieval service, including filing updates in manuals. Pulls old files out of system, clears out, logs, and sends to archives.
Composes, logs, edits, compiles, calculates, reviews, types, copies, and distributes various reports, forms, contracts, memos, graphs, worksheets, presentations, and correspondence using a computer.
Cleans out computer files/directories regularly. Updates system defaults and glossary directory with current forms and terms for the department. Includes logging and sending computer files to archives.
Position Requirement & competencies:
Broad training in a related field usually acquired through high school level education or work-related experience
Job related experience for 3 year(s) minimum
Ability to apply standard evaluation, selection, and substantial adaptation and modification of standard administrative techniques, procedures, and criteria.
Working knowledge of the following areas:
English language including spelling, grammar, vocabulary, and punctuation
Company practices and procedures
Computerized word processing and spreadsheet programs
Demonstrate Ball Leadership Behaviors
Inspirational Role Model - Understands themselves and seeks opportunities to learn. Shows composure, responding consistently, openly, and courageously in all situations.
Authentic Leadership - Demonstrates humility in the way they lead others. Takes a stand for what is right and admits their mistakes.
Leadership Presence - Inspires trust in the broader organization. Acts on a sense of what the organization most needs to elevate its impact and move forward through complexity.
Relationship Builder - Listens and empathizes, engages a wide range of people. Embraces peoples’ differences and helps every individual feel special and valued.
People Grower - Encourages leadership in others and takes risks to help others grow. Champions collaboration across the organization
Culture Champion - Consciously evolves the culture to help secure the future of the business. Recognizes where behaviors need to change and how to change them.
Results Oriented - A desire to make things happen, sets stretch goals and motivates others to achieve them. Always looking to create a better result for customers
Future Catalyst - Communicates a vision of the future that compels others and helps them see around corners. Embraces change, takes risks, and seeks diverse perspectives.
Breakthrough Strategist - Sees connections others don’t see. Translates this new insight into break-through strategies that open up new directions. Enrolls others in the new.
Equal Opportunity Employer
Minority, Female, Disabled, Lesbian, Gay, Bi-sexual, Transgender and Veterans